Requirements Table - Student Scheduler System

Ref	Category	Function	Requirement	Definition / Measure	Priority
4.1 STUDENT RECORD MANAGEMENT
4.1.1	Student Management	Create Student	Enable teachers to create new student records with mandatory fields	System must capture: Student ID, Full Name, Date of Birth, Grade Level, Emergency Contact	Mandatory
4.1.2	Student Management	Read/Search Student	Enable teachers to search and view student records by multiple criteria	Search by: Name, Student ID, Grade, Class. Results must display within 3 seconds for up to 1000 records	Mandatory
4.1.3	Student Management	Update Student	Enable teachers to modify existing student information	All editable fields clearly marked. System must save previous version for audit trail	Mandatory
4.1.4	Student Management	Delete/Archive Student	Enable authorized users to remove or archive student records	Soft delete implementation. Records marked inactive rather than physically deleted. Confirmation required	Mandatory
4.1.5	Student Management	Bulk Student Import	Enable bulk creation/update of student records via CSV upload	System must validate CSV format, report errors, and provide summary of imported records	Highly Desirable
4.1.6	Student Management	Student Photo Management	Enable teachers to upload and manage student photos	Support JPG/PNG up to 5MB. Automatic resizing for display. Optional feature for attendance verification	Desirable
4.1.7	Student Management	Medical Information Tracking	Enable recording of basic medical information for emergency purposes	Allergies, medications, emergency contacts. Access restricted to authorized personnel only	Desirable
4.2 CLASS SCHEDULE MANAGEMENT
4.2.1	Schedule Management	Create Class Schedule	Enable teachers to create new class schedules with time slots	Must include: Subject, Room, Time, Days, Maximum Students, Teacher assignment	Mandatory
4.2.2	Schedule Management	View Schedule Conflicts	System must detect and highlight scheduling conflicts	Real-time validation of: Teacher double-booking, Room double-booking, Student schedule conflicts	Highly Desirable
4.2.3	Schedule Management	Update Schedule	Enable modification of existing schedules	Changes must notify affected students/teachers. Historical changes logged	Mandatory
4.2.4	Schedule Management	Delete Schedule	Enable removal of class schedules	Cascade delete of student enrollments with proper notifications and confirmation	Mandatory
4.2.5	Schedule Management	Recurring Schedule Patterns	Enable creation of repeating schedule patterns (weekly, bi-weekly)	Create once, apply pattern. Easy modification of individual instances in series	Desirable
4.2.6	Schedule Management	Room Resource Management	Enable tracking of classroom resources and equipment	Link specific equipment to rooms. Check availability for special classes (science labs, computer rooms)	Desirable
4.3 USER AND ACCESS MANAGEMENT
4.3.1	Security	User Authentication	Require secure login for all system access	Username/password with minimum complexity requirements. Session timeout after 30 minutes inactivity	Mandatory
4.3.2	Security	Role-Based Access Control	Implement different permission levels for different user types	Roles: Teacher (CRUD on assigned classes), Admin (full CRUD), View-Only (read-only)	Highly Desirable
4.3.3	Security	Audit Trail	Log all CRUD operations with user and timestamp	Each record modification must store: Who, What, When, Previous Value, New Value	Highly Desirable
4.3.4	Security	Two-Factor Authentication	Optional 2FA for administrative accounts	SMS or authenticator app verification for sensitive operations	Desirable
4.4 REPORTING AND ANALYTICS
4.4.1	Reporting	Class Attendance Reports	Generate attendance reports for classes and individual students	Weekly/monthly summaries. Export to PDF/Excel. Filter by date range and teacher	Highly Desirable
4.4.2	Reporting	Student Performance Tracking	Track and report student grades and attendance patterns	Visual charts showing trends. Early warning for at-risk students based on attendance	Desirable
4.4.3	Reporting	Teacher Workload Analysis	Analyze and report teacher schedule load and distribution	Hours per week, class distribution, identify overloaded teachers	Desirable
5.0 NON-FUNCTIONAL REQUIREMENTS
5.1	Performance	Response Time	All CRUD operations must complete within 2 seconds for up to 100 concurrent users
5.2	Performance	Availability	System must be available 99% during school hours (8:00-18:00 Monday-Friday)
5.3	Usability	User Interface	Interface must be intuitive for non-technical teaching staff. Maximum 2 clicks to common functions
5.4	Data Integrity	Data Validation	All data inputs must be validated before processing. Invalid data rejected with clear error messages
5.5	Security	Data Protection	Student personal data must be encrypted at rest. Access logs maintained for 1 year
5.6	Compatibility	Multi-language Support	System interface available in Russian and English	Teachers can switch between languages. Student data stored in original language